June 2023 Minutes - Draft
SUTTON ST JAMES PARISH COUNCIL
MINUTES JUNE 15th 2023 730pm
Sutton St James Village Hall
TO ALL MEMBERS OF THE COUNCIL
You are summoned to make comments on the of Sutton St James Parish Council Agenda. The public may ask questions or make short statements to the via email to the Council, through the Clerk – clerksuttonstjames@gmail.com - concerning matters to be discussed on this Agenda.
PRESENT - Cllr V Campling, Cllr W Harrison, Cllr T Fisher, Cllr C Griggs, Cllr N Turner, Cllr H Neale, S Thorpe (Clerk),
71/23 APOLOGIES FOR ABSENCE – N/A
72/23 DECLARATIONS OF INTERESTS AND CONSIDERATION OF ANY REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Sutton St James Parish Council Code of Conduct for Members and by the Localism Act 2011
73/23 TO CONSIDER THE MINUTES FROM THE PREVIOUS MEETING
RESOLVED – that the minutes of the last meeting held on the 18th May 2023 be agreed and signed as a true and accurate record of proceedings.
74/23 TO CONSIDER RECENT PLANNING APPLICATIONS AND RESOLVE ACCORDINGLY
PLANNING CONSULTATION
H20-0475-23: NON MAT AMENDMENT – ADJ 79 CHAPEL GATE, MR C SUTTON
Change of window colour - NO COMMENT
H20-0529-23: PRIOR APPROVAL APP – POPLAR FARM OLD FENDYKE, POPLAR FARM FLOWERS LTD
Installation of 1020 solar panels to reduce electricity consumption - SUPPORT
PLANNING DECISIONS
H20-0688-22: FULL – IVY HOUSE FARM, SUTTON ROAD T W ROFFE FARMING AWAITING OUTCOME
Proposed new dwelling for agricultural worker
H20-0307-23: CONDITION COMPLIANCE – LAND EAST OF BAULKINS DROVE, MR J SMITH – APPROVED
Details of internal layout, boundary treatments etc
H20-0296-23: S73A CONTINUATION – LAND ADJ HAVENCOMBE CHAPELGATE, SCENIC HOMES – AWAITING OUTCOME
Modification of Condition 6 to allow for occupation of dwellings on part of site
75/23 TO CONSIDER COUNTY COUNCILLORS REPORT AND RESOLVE ACCORDINGLY
N/A
76/23 TO CONSIDER DISTRICT COUNCILLORS REPORT AND RESOLVE ACCORDINGLY
Cllr Eldridge updated the Parish Council on a few matters -:
- Fire damaged property on Baulkins Drove is due to be completed by July after a hold up with the insurers
- Refuse collections have been delayed on occasions due to a mixture of Bank Holidays/Breakdowns and Tulip Parade
- Anyone wishing to apply for a Brown Bin (garden waste) can be added to the waiting list – currently 12,500 used in South Holland, routes are being optimized to incorporate an additional 3,000 (currently 1500 on the waiting list) within 3 months
77/23 TO CONSIDER REPORTS FROM OUTSIDE AGENCIES AND RESOLVE ACCORDINGLY
a) LINCS ALERT AND POLICE
To be aware of any sightings in relation to painting over the security light on the village hall
b) HIGHWAYS
Baulkins Drove to be closed between 11/7-13/7 (Anglian Water) at the ‘village end’
c) COMMUNITY SPEED WATCH
Cllr Eldridge notified that 6 people are booked on the latest CSW training 28th June and will then be fully operational and carrying out more speed checks
78/23 TO CONSIDER PARISH MATTERS AND RESOLVE ACCORDINGLY
a) CHAIRMANS REPORT
Has been agreed to write to all local hauliers requesting where possible alternative routes are used and speed is legal. Will also look to draw up a list of external hauliers who use the village as a cut through between Wisbech and Spalding and look to send the same letter to them. Clerk to draft a letter and send to all appropriate parties.
In regards to the overgrown hedge at the old vicarage, will write a 2nd letter to the owners and also contact Lincs CC/Highways as it is becoming increasingly difficult to pass now.
b) COUNCILLORS REPORT
Cllr Neale has met with the Jubilee Close committee and agreed to cut 3 pieces of communal grass on the development. Clerk will write to said committee stating that this arrangement will continue for the foreseeable future as long as the tree on 1 piece of land is maintained and cut to ensure the mower can pass easily and also a donation of £50 per annum would be made to the council for Cllr Neales time. This arrangement will be reviewed annually and can be terminated at any point.
c) CLERKS REPORT
Speak to owners of the allotments in regards to a letter received around the local authority wanting to plant community orchards/hedgerows on pieces of land. Could be a good way to separate the existing plots.
79/23 TO CONSIDER ONGOING PARISH MATTERS AND RESOLVE ACCORDINGLY
- Benches – Cllrs Turner and Fisher have decided to get the benches in now rather than wait for brackets to be made
- Marker Stone – Clerk to chase English Heritage concerning restoration of stone at White Cross
- War Memorial – Clerk to investigate potential costs around a permanent structure in village
- Water at Hoyles Field – Spoken to an AW employee in the hope this could be pushed from the inside.
- Overhanging Trees onto Playgroup – Lincs CC aware – still not completed – Clerk to continue to push
80/23 TO CONSIDER PARISH RESPONSIBILITES AND RESOLVE ACCORDINGLY
a)PLAY AREAS
N/A
b)HOYLES SPORTS FIELD
Cllr Eldridge made an observation that the water tanks in the car park (used as a security feature) make the entrance to the village appear untidy and suggested cladding/camouflaging them and then filling with plants/trees. As well as giving the clubhouse a lick of paint. Will be added to next months meeting
c)MAGAZINE
N/A
d)ALLOTMENTS
The most recent invoices not sent out yet due to laptop issues, will resolve as soon as it is fixed. Also ask about hedgerow planting
e)PLAYGROUP
Location/Design all now agreed, funding has been lined up. Next step is to await the pre school to change charity status.
81/23 TO CONSIDER THE FINANCES AND RESOLVE ACCORDINGLY
a)FINANCIAL STATEMENTS FOR MAY 2023
The clerk presented the financial statement as at the end of May showing income of £175 (Magazine donations) and expenditure of £1403.78, resulting in a deficit of £1,228.78 and funds held of £27,368.51
b)PAYMENT LIST FOR JUNE 2023
S Thorpe (Jun salary) £401.15
HMRC £100.29
Barclaycard £4.49 (HP Ink)
Barclaycard £35.51 (Stationary)
S Thorpe (Jun office) £18
SHDC (Election Expenses) £60
82/23 ITEMS OF INTEREST
N/A
83/23 ITEMS TO BE INCLUDED ON THE NEXT AGENDA
Hoyles Sports Field Tidy Up and Co-Option of Vacant Councillor position
84/23 CONFIRM THE DATE OF THE NEXT MEETING
20th July 2023
MEETING CLOSED 20:40pm